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Chalkhill Partners LLP

Privacy Policy

This Privacy Policy explains how Chalkhill Partners LLP (“Chalkhill”, “we”, “us”, or “our”) collects, uses, and protects your personal information when you visit www.chalkhillpartners.com or otherwise interact with us.

We may update this policy from time to time, and the latest version will always be published on this website.

If you have any questions about this policy or wish to exercise your rights under UK GDPR, you can contact us at: privacy@chalkhillpartners.com

1. Who We Are

Chalkhill Partners LLP is the data controller responsible for your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect and process the following personal information:

  • Your name, email address, postal address, and phone number (if provided through contact forms or subscriptions).

  • Any communication you send to us, including enquiries, feedback or support requests.

We do not collect special category data (such as health, ethnicity, or beliefs) or information about criminal convictions.

3. How We Collect Your Data

We collect data through:

  • Forms submitted on our website.

  • Communications you send us directly (email, web forms, etc.).

  • Automatically via your browser (e.g., IP address, device type, referring pages, etc.) using cookies and analytics tools.

Most browsers accept cookies automatically, but you can disable them in your settings. Some website features may not function properly without cookies.

We are not responsible for the privacy policies of external websites linked from our site.

4. How We Use Your Data

We use your information for the following purposes:

  • To provide and manage our services.

  • For internal administration and regulatory compliance.

  • To notify you of updates or changes to our services or website.

  • To detect and prevent fraud or misuse of our systems.

  • To improve our website and user experience.

5. Data Sharing and Disclosure

We do not sell or share your personal data with third parties, unless:

  • Required by law, regulation, or legal process.

  • You have given us explicit consent.

  • It is necessary for the operation of our services (e.g., secure hosting providers under strict agreements).

6. Data Security

We use appropriate technical and organisational safeguards to protect your personal data from loss, misuse, unauthorised access, alteration, or disclosure.

In the event of a data breach that could affect you, we will inform you and any relevant authorities as required by law.

7. Data Retention

We retain your personal data only for as long as necessary:

  • Customer and transactional data is retained for six years (for tax) and five years (for regulatory compliance).

  • For other purposes, we retain data only as long as needed to fulfil the purposes outlined in this policy.

8. Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Correct any inaccuracies.

  • Request deletion of your data (where legally permissible).

  • Restrict or object to processing.

  • Request data portability.

  • Lodge a complaint with the ICO (Information Commissioner’s Office) if you are unhappy with how we handle your data.

Contact: privacy@chalkhillpartners.com